How to effectively lead virtual team meetings

How to effectively lead virtual team meetings

What makes team leadership virtually different?

Now that many businesses face unique challenges and have to work from home, the shift from face-to-face interaction to holding effective virtual meetings is at the top of many virtual leaders’ lists. Business team leaders now realise the lack of features and effects that a video call can have on their teams and are roaming the web for new innovative communication technologies. Virtual teams have immensely grown during the pandemic. The need to work virtual has opened up. Many leaders realise how highly cost-effective working remotely is, and the ease to instantly connect with individuals across the world is proving a positive. Below, we are going to give you some top tips on how to effectively lead virtual team meetings!

Six step check-list for team leaders before virtual meetings

  • Clarity of goals and processes


During team meetings, always ensure that your employees each have a duration to discuss their goals and provide a summary of tasks that will be focused on until the next meeting. This is something that highly effective leaders offer, ensuring that all projects are clear for colleagues and that no barriers are present going forward. Each team member can then share information, receive feedback and improve their success going forward. When we understand what our colleagues are working on, this can increase team cohesion and enhance the project’s direction and efficiency.


  • Engaging discussion starters and activities 


Creating a format for your meeting in which employees will feel engaged is critical—providing activities such as mind maps and discussing your own plans as a leader to give your team a feeling of connection and understanding of other business targets proves successful. When we work virtual, colleagues can feel a disconnection from their company team; when you talk about the businesses success from a leaders point of view, this can boost the team’s morale and increase the team’s confidence.


  • Comfortable meeting technology for ALL users


Whilst many teams have worked remotely, they have felt a sense of anxiety with the constant video chatting. This has been caused by numerous reasons, such as performance anxiety, difficulty communicating using body language over the video, and the nerve-racking feeling that can build up for hours before a video call for many individuals who are not as confident. Make sure to ask your team how they would prefer to meet virtually and discuss multiple platforms in which everyone can have an equal say. If the meeting technology is not comfortable for many of your employees, productivity and projects’ growth can hinder due to lack of communication. 

Choosing the most ‘well-known’ technology to communicate, such as Zoom, does not always mean this is the most effective. Team members working from home have reported fatigue from using this disengaging product, with the feeling of ‘zoning’ out resulting in a lack of focus during meetings.


  • Collaborative tools


Using a virtual office style platform rather than a simple conference call is vital. Virtual offices can provide collaborative tools such as screen sharing and features to jot down notes, which is essential when many individuals prefer to present visuals whilst communicating their work. Using collaborative visual tools can be much more engaging for meeting attendees and can make it much easier for the rest of the team to follow.


  • Boost the team’s morale


Finishing off the virtual team meeting by looking at what has gone well since previously connecting gives the team a chance to celebrate each other and improve your remote workers’ well-being. Always praise your employees, let them know the areas in which they have thrived, and you will be sure to see your team’s productivity rise. When morale is high, this will also help build relationships between colleagues. Studies have shown that it produces higher engagement and productivity, with people exhibiting less negative behaviours. 


  • Encourage a break-out area


By encouraging your team to break-out after the meeting and engage in further conversation, you are promoting more of the natural conversations which would occur when in the physical office environment. Maintaining team connections whilst working virtually is excellent for the business and the mental health of your employees. There may not be a physical coffee room for colleagues to grab a coffee and chat. However, virtual offices such as Orbital provide endless break-out areas to mimic the office environment virtually. Why not encourage a virtual team building game after a meeting in a chillout zone?

How to effectively lead virtual team meetings with Orbital

Orbital is the go-to place to hold your virtual meetings, socials, and events. With whiteboard features, unlimited screen sharing, resource libraries and hallway chats, your meetings will be just as effective behind the screen as in person. The innovative distance-based audio function allows you to create unlimited separate spaces, all of which are fully-customisable to let your personality shine! Collaborating couldn’t be easier, with various features such as sticky notes, mind maps, saving links and embedding websites straight onto your galaxy canvas. From schools to remote teams, conferences to parties, the sky is the limit for galaxies!

Real connection is at the heart of this product. Orbital’s visual break-out areas promote natural conversations between users. The incredible distance-based audio makes this possible all under one link, one galaxy, with no download required. Orbital is also easily integrated with your existing productivity tools, so it’s always there when you are ready to hop on. 

Are you looking for a virtual communications platform without the added burn-out of constant video calls? Join Orbital today and watch your remote team’s productivity sky-rocket!


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